Panel Application - Vancouver -

FAN EXPO VANCOUVER 2025
PANEL APPLICATION

We want YOU to be a part of FAN EXPO! We’re on the lookout for passionate panelists to lead discussions, teach workshops, host game shows, record live podcasts, present anime dance performances, manage meetups, and more. Use this application to show us what you got, the more details you can provide, the better. This is your chance to be the star of the show! 

 All panel submissions will be reviewed for consideration, but only those selected will be contacted.  

THINGS TO KNOW BEFORE YOU APPLY

Deadlines: 

  • Submissions are open until approximately 45 days prior to the event
  • Selected panelists will be contacted approximately 30 days prior to the event 

Content: 

  • Please keep your content family friendly, otherwise specify age restrictions for your panel (i.e. 18+) 
  • Sessions are 45 minutes in length with 15 minutes to set up/breakdown in between  
  • Panels must end on time even if they begin late 
  • Panels can have a maximum of 6 panelists including a moderator 
  • Accepted panels will receive up to six (6) badges for their panelists 
  • Badges are good for all days of the show  
  • Panelists must be present for their sessions  
  • FAN EXPO cannot host any virtual panels or provide any moderators or show guests 

        AV:

        • Panel rooms are equipped with TV screens or a projector, 3-4 mics, a table, and chairs 
        • Panel spaces typically have theater or classroom seating 
        • Please bring a laptop if you would like to show a presentation 
        • You can hook up through the HDMI/Audio Cable  
        • Macs will require a HMDI adaptor as well 
        • No additional tech is provided unless approved by the coordinator 
        • Wi-Fi is not provided. If you require Wi-Fi for your panel, you must arrange a personal hotspot.  

            PANELIST INFO
            First Name *
            Last Name *
            Email *
            PANEL INFO
            Panel Title *
            Submission Description *
            • Short description that will appear on the website 
            •  Further information can be provided in the “Additional Panel Details” field
            How many panelists - including yourself - will participate on this session? *
            Additional Panelists Names (If Applicable)
            • Only people presenting and listed on the application will receive a badges 
            • The panel submitter will be responsible for collecting from Will Call and distributing all badges to participating panelists 
            Genre *
            Anime
            Workshop
            TV
            Tabletop Gaming/D&D
            Sci-Fi
            Podcast
            Paranormal
            Live Performance
            Horror
            Game Show/Trivia
            Film
            Fandom
            Family/Kids Programming
            Cosplay
            Comics
            Comedy
            Video Game
            Have you presented this panel (or other panel) previously? If yes, where?
            Please share any relevant social media links/websites:
            SCHEDULE REQUESTS 
            Are there any dates/times you are unable to present?
            OTHER DETAILS & ACKNOWLEDGEMENTS
            Are you participating in other parts of the show? *
            No
            Artist Alley
            Community Zone
            Cosplay Guest
            Sponsor
            Tattoo Alley
            Vendor
            Other
            Is there any other information you'd like to share?
            My signature below certifies that I accept the above term and conditions while submitting my application for a panel session at FAN EXPO.

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