Panel Application - Boston - Fan Expo

FAN EXPO EVENT APPLICATION


We want YOU to be a part of FAN EXPO Boston! We’re looking for passionate people to lead discussions, teach workshops, host game shows, record live podcasts, present anime dance performances, manage meetups, and more. Use this application to show us what you got. This is your chance to be the star of the show! 

The more details you can provide, the better. All event submissions will be reviewed for consideration, but only those selected will be contacted.  

THINGS TO KNOW BEFORE YOU APPLY

Deadlines: 

  • Submissions are open until approximately 45 days before the event
  • Selected participants will be contacted approximately 30 days before the event 

Content: 

  • Please keep your content family-friendly (no adult language/content whatsoever). Otherwise specify (18+) at the start of your title.
  • Sessions are 45 minutes in length with 15 minutes to set up/break in between  
  • Events must end on time even if they begin late 
  • Events can have a maximum of 6 panelists, including a moderator 
  • Accepted events will receive up to six (6) badges for their participants, as determined by FAN EXPO HQ 
  • Badges are good for all days of the convention  
  • All participants must be present for their events 
  • FAN EXPO cannot host any virtual events, provide any moderators, or show guests 

        AV:

        • Panel rooms are equipped with TV screens or a projector, 3-4 mics, a table, and chairs 
        • Panel spaces typically have theater or classroom seating 
        • Please bring a laptop if you would like to show a presentation 
        • You can hook up through the HDMI/Audio Cable  
        • Macs will require that you provide an HMDI adaptor
        • No additional tech is provided unless approved by the coordinator 
        • Wi-Fi is not provided. You must arrange a personal hotspot if you require Wi-Fi for your event.  

            BASIC INFORMATION
            Legal First Name *
            Legal Last Name *
            Email *
            Phone Number *
            If you’ve applied as a Community Partner, Sponsor, Cosplay Guest, or Vendor/Artist Alley, please share the organization name you submitted under.
            Provide links to your organization's social media, if applicable.
            Upload a 1920 x 1080 JPEG/PNG promotional image, or image of your event in action. *
            (MAX SIZE 5MB)
            • Please no logos, pixelation, or adult content.
            How do you plan to promote our convention and your presence leading up to the convention? *
            • Example: I will post 1 x weekly on Facebook, X, and Instagram for 6 weeks before the event. I will post daily on those outlets every day of the event.
            EVENT DETAILS
            Please select the stage most appropriate for this event. *
            • PANEL: 2 tables and 6 chairs on stage, 3-4 wired microphones, theater‑style seating
            • PERFORMANCE: No furniture on stage on stage, 3-4 wired microphones, theater‑style seating
            • WORKSHOP: 2 tables and 6 chairs, 3-4 wired microphones, classroom‑style seating or open learning space
              Please select any additional areas you are willing to host this event. *
              • Book Nook: Book-themed space with activities, panels, meet and greets, etc.
              • Cosplay Red Carpet: Simple public performance space with standing room only
              • Friendiverse: Connective space for easy activities and social experiences
              • Kids Zone: Family-friendly space with stage and crafting areas
              • Zen Den: Quiet relaxation space with gentle, restorative activities
              Book Nook
              Cosplay Red Carpet
              Friendiverse
              Kids Zone
              Zen Den
              Only willing to host this event on a stage
              Is this event suitable for all ages, or for ages 18+ only? *
              • All ages indicates no adult language/content whatsoever.
              • Ages 18+ indicates presence of adult language/content.
              • Certain events may require you to provide someone from your team to check IDs at the door.
              • Please note that events marked Ages 18+ generally only occur after 7pm on select event nights. 
              Select the genre that best represents your event. *
              Select the content category that best represents your event. *
              Select the format that best represents your event *
              • FAN PANELS: Seated talks with on-stage speakers (Q&As, debates, demos, singalongs, etc.)
              • FUN / EXPERIENTIAL: Audience‑driven, participatory experiences (meetups, meet & greets, dance, demos etc.)
              • LIVE PERFORMANCES: Scripted or improvised stage acts (music, comedy, theatre, talent etc.)
              • SCREENINGS: Theater‑style viewing experiences (films, premieres, marathons, festivals etc.)
              • TOURNAMENTS / CONTESTS: Competitive games for prizes or bragging rights (trivia, bingo, quizzes etc.)
              • WORKSHOPS: Hands‑on, skill‑building sessions (intro skills, crafts, how‑to's etc.)
              Event Title *
              Event Blurb *
              • Short, fun, and exciting description that will appear on the website
              •  Further information can be provided in the “Additional Panel Details” field
              Including yourself, how many participants are necessary to present this event? *
              • Please note that you are the person responsible for picking up all provided badges and distributing them to your team.
              If more than 6 participants, how many total participants are necessary, and what will each person be doing?
              Select all days that you are able to present this event. *
              Friday
              Saturday
              Sunday
              Select the timeframe you are able to host this event. *
              • Reminder that events marked Ages 18+ generally only occur after 7pm on select event nights.
              If waitlisted, how much notice do you realistically need in order to present your event? *
              • Only select "Less than 1 hour" if you are guaranteed to already be at the convention.
              If you have a mandatory booking fee, please enter the amount (USD).
              Is there an attendance/participation cost for attendees? *
              Do you require loading dock usage to get your event materials into the convention?
              • Hand-carry/wagon is strongly suggested when possible.
              NoYes
              If different than 15 minutes, how long is your event setup time? *
              If different than 45 minutes, how long is your ideal event run time? *
              If different than 15 minutes, how long is your event breakdown time? *
              Have you previously presented this event, or another event of this nature? If yes, where, and how many people attended your event? *
              • This helps us determine which room size is the best fit for your event. If you've never done a panel before, that's okay!
              ADDITIONAL DETAILS & TERMS AND CONDITIONS
              Is there any other information you'd like to share?
              My signature below certifies that I accept the above term and conditions while submitting my application for an event session at FAN EXPO. *

              Review your signature

              Draw your signature

              Powered by FestivalPro